4.1 Manage Incoming RFQs
https://www.youtube.com/watch?v=1EA0TLitAfw
Objective
To provide a clear and concise procedure for team members to effectively manage incoming Requests for Quotations (RFQs) as a manufacturer, ensuring accurate responses and efficient processing
Key Steps
Access the RFQ Management System
Log into the RFQ management system
Navigate to the "Request" tab located in the top right corner
Review the RFQ Table
Familiarize yourself with the RFQ table, which includes:
Product Name: Identify the product associated with the RFQ
Owner of IP: Note who owns the intellectual property
Indicative Order Quantity: Understand the quantity requested by the RFQ owner
Maximum Lead Time: Check the maximum time required for manufacturing
Deadline Date: Be aware of the deadline for submitting offers
Expiration Date: Know how long the offer is valid for repeat orders
Days to Expiration: Monitor how many days are left before the offer expires
Type of RFQ: Identify whether it is a repeatable or one-time RFQ
Responses Submitted: Keep track of how many responses have been submitted
State of RFQ: Check if the RFQ is open or closed
Created Date: Note when the RFQ was submitted
Select an RFQ to Respond To
Click the "View" button next to the RFQ you wish to respond to
Submit Your Response
Once in the RFQ details, prepare your manufacturing quote
Ensure all required information is included and accurate
Submit your response before the deadline date
Monitor RFQ Status
Regularly check the RFQ status to ensure you are aware of any updates or changes
Cautionary Notes
Always double-check the deadline and expiration dates to avoid missed opportunities
Ensure that all responses are submitted in accordance with the RFQ type (repeatable vs. one-time) to prevent confusion
Be aware that once a one-time RFQ is responded to, it cannot be reused
Tips for Efficiency
Set reminders for RFQ deadlines to ensure timely responses
Regularly review the RFQ table to stay updated on new and existing RFQs