3.2 Complete RFQ Details

https://www.youtube.com/watch?v=KNUioteLtyQ

Objective

To provide a clear and concise step-by-step guide for team members on how to complete the RFQ (Request for Quotation) details accurately, ensuring effective communication with manufacturers and minimizing errors

Key Steps

1. Identify Required Fields:

   • Look for fields marked with a red asterisk (*) as these are mandatory

2. Enter Indicative Order Quantity:

   • Input an indicative order quantity in the designated field. Note: This is not a commitment, but an indication of your likely order size

3. Select Currency:

   • Choose the appropriate currency for the RFQ

4. Set Maximum Lead Time:

   • Enter the maximum lead time you are willing to accept from the manufacturer. This should be the maximum number of days you expect to wait for the order

5. Specify Deadline Date:

   • Input the deadline date by which all offers must be submitted by manufacturers. Ensure this date gives manufacturers enough time to respond

6. One-Time Quote Checkbox:

   • Decide whether to check the "One-time quote" box. If checked, it indicates that this is a request for a single quote only

   • Most cases will leave this unchecked to allow for repeat orders

7. Contact Person Information:

   • Enter the name and contact details of the person who will be the point of contact for any questions the manufacturer may have regarding the RFQ

Cautionary Notes

• Ensure that all required fields are filled out completely to avoid delays in processing the RFQ

• Double-check the indicative order quantity and lead time to ensure they reflect your actual needs

• Be mindful of the deadline date; it should be realistic and considerate of the manufacturers' response times

Tips for Efficiency

• Utilize reminders or calendar alerts for deadline dates to ensure timely follow-ups with manufacturers